Run your rent-a-car business on one ledger.
Rent Ledger manages vehicle leases end to end — automatic monthly rent, collections, partner tracking, reminders and clean printed reports — offline on your own PC, built for rent-a-car offices.
Windows desktop · Works offline · SAR-ready · English interface
Everything a rent-a-car office runs on
From the first lease to the printed monthly roster — one app covers the whole cycle.
Lease ledger
Open, closed and fixed-term contract leases, with automatic monthly rent posting — no missed months, no duplicates.
Payments & running balance
Payments, expenses, fines and adjustments — every entry updates a live running balance per driver.
Monthly collection roster
Your classic collection sheet as Excel: rent, every payment with its own date, per-sheet totals and a grand total — for any month, any time.
Partner colour coding
Give each partner a colour: a discreet dot marks their vehicles across the app, and serial cells carry the colour in every export — no partner names printed anywhere.
Own-vehicle fees
Vehicles running under your company name get their own monthly fee ledger — auto-posted, with statements — kept fully separate from lease money.
Smart reminders
Overdue rent (even after a lease closes), contracts ending soon, and insurance / card expiry dates — all on one screen.
WhatsApp notices
One tap opens WhatsApp with a ready message for the driver — dues, documents or pending fees.
Verified receipts
Every payment prints a receipt with a unique code; verify any paper receipt later and instantly see if it was changed.
Reports & statements
Driver statements, lease agreement PDFs, collection grid, daily sheet and batch statements — letterhead PDFs carrying your logo.
Search, audit & recycle bin
Global search across drivers, vehicles and companies, a recent-actions log, created-by badges, and soft delete with restore.
Backups & tools
Rolling, daily, monthly and manual backups, extra copies to external folders, database health tools, and full transfer to a new PC.
Offline & licensed
Runs on your PC; your data stays with you. SAR currency, English interface, hardware-locked license per machine.
Rent posts itself
Set the lease and forget the calendar — the ledger keeps every month straight.
- Monthly rent posts automatically from the start date.
- Fixed-term contracts stop exactly on time — and extend in one click.
- Back-dated closures clean up any months posted in between.
Collections your accountant will love
The monthly roster exports exactly like a rent-a-car office keeps it: No., Name, Start, Vehicle, Rent, Mobile, Collection, Date and Signature.
- 25 drivers per sheet, with a month picker for any past month.
- TOTAL per sheet and a GRAND TOTAL across sheets.
- Partner colours carried on the serial numbers.
Never miss a due date
One reminders screen gathers it all — and a WhatsApp button drafts the message for you.
- Overdue drivers — dues survive even after a lease closes, until paid.
- Contracts ending soon and expiring documents.
- Pending own-vehicle fees, side by side with the rest.
Receipts nobody can fake
Each payment receipt carries a unique verification code.
- Type the code later and the app answers plainly.
- Valid, changed, deleted or not found — a clear verdict every time.
- A doctored paper receipt never survives a check.
Inside Rent Ledger
Real screens from the app — leases, collections, reminders and receipts.
Who it's for
Built around the way rental offices actually work.
Rent-a-car offices
Daily and monthly leases, collections and clean printed sheets.
Vehicle-lease operators
Fixed-term contracts and partner fleets, tracked without the paperwork.
Fleet partners
Colour-coded tracking and own-vehicle fees, kept discreet on paper.
Frequently asked questions
Straight answers about how Rent Ledger works.
Does it fit a Saudi rent-a-car business?
Yes. Rent Ledger uses SAR currency, Saudi mobile formats for WhatsApp notices, and a clean English interface — it was built for exactly this trade.
Is my data stored online?
No. It is a Windows desktop app; your data stays in your own PC and your backups go where you choose.
Will partner details show on printed sheets?
No names, ever. Partners appear only as a colour on serial cells and dots inside the app — discreet by design.
Can I move everything to a new computer?
Yes. Built-in transfer moves your complete data, and we issue a license for the new machine.
Can features be customised?
Yes. We build and maintain Rent Ledger ourselves — reports and features can be tailored to how your office works.
How do I get a demo and pricing?
Email us at hello@xniperbuilds.com. We will walk you through the software live and quote per business.
See Rent Ledger with your own fleet in mind.
A live demo takes 15 minutes — bring your current register and compare.
Contact now for a demoAlso from XniperBuilds: Transport Ledger — the same ledger discipline, built for transport businesses.