Run your rent-a-car business on one ledger.
Rent Ledger manages vehicle leases end to end — automatic monthly rent, collections, partner tracking, reminders and clean printed reports — offline on your own PC, built for rent-a-car offices.
Windows desktop · Works offline · SAR-ready · English interface
Everything a rent-a-car office runs on
From the first lease to the printed monthly roster — one app covers the whole cycle.
Lease ledger
Open, closed and fixed-term contract leases, with automatic monthly rent posting — no missed months, no duplicates.
Payments & running balance
Payments, expenses, fines and adjustments — every entry updates a live running balance per driver.
Monthly collection roster
Your classic collection sheet as Excel: rent, every payment with its own date, per-sheet totals and a grand total — for any month, any time.
Partner colour coding
Give each partner a colour: a discreet dot marks their vehicles across the app, and serial cells carry the colour in every export — no partner names printed anywhere.
Own-vehicle fees
Vehicles running under your company name get their own monthly fee ledger — auto-posted, with statements — kept fully separate from lease money.
Smart reminders
Overdue rent (even after a lease closes), contracts ending soon, and insurance / card expiry dates — all on one screen.
WhatsApp notices
One tap opens WhatsApp with a ready message for the driver — dues, documents or pending fees.
Verified receipts
Every payment prints a receipt with a unique code; verify any paper receipt later and instantly see if it was changed.
Reports & statements
Driver statements, lease agreement PDFs, collection grid, daily sheet and batch statements — letterhead PDFs carrying your logo.
Search, audit & recycle bin
Global search across drivers, vehicles and companies, a recent-actions log, created-by badges, and soft delete with restore.
Backups & tools
Rolling, daily, monthly and manual backups, extra copies to external folders, database health tools, and full transfer to a new PC.
Offline & licensed
Runs on your PC; your data stays with you. SAR currency, English interface, hardware-locked license per machine.
Rent posts itself
Set the lease and forget the calendar — the ledger keeps every month straight.
- Monthly rent posts automatically from the start date.
- Fixed-term contracts stop exactly on time — and extend in one click.
- Back-dated closures clean up any months posted in between.
Collections your accountant will love
The monthly roster exports exactly like a rent-a-car office keeps it: No., Name, Start, Vehicle, Rent, Mobile, Collection, Date and Signature.
- 25 drivers per sheet, with a month picker for any past month.
- TOTAL per sheet and a GRAND TOTAL across sheets.
- Partner colours carried on the serial numbers.
Never miss a due date
One reminders screen gathers it all — and a WhatsApp button drafts the message for you.
- Overdue drivers — dues survive even after a lease closes, until paid.
- Contracts ending soon and expiring documents.
- Pending own-vehicle fees, side by side with the rest.
Receipts nobody can fake
Each payment receipt carries a unique verification code.
- Type the code later and the app answers plainly.
- Valid, changed, deleted or not found — a clear verdict every time.
- A doctored paper receipt never survives a check.
Inside Rent Ledger
Real screens from the app — leases, collections, reminders and receipts.
Who it's for
Built around the way rental offices actually work.
Rent-a-car offices
Daily and monthly leases, collections and clean printed sheets.
Vehicle-lease operators
Fixed-term contracts and partner fleets, tracked without the paperwork.
Fleet partners
Colour-coded tracking and own-vehicle fees, kept discreet on paper.
Simple licensing, no surprises
Pay yearly, or own it for life. Every licence is per PC and includes setup, data import and training.
Yearly Licence
Easy way to startThe full software with support and updates included, renewed each year.
- Every feature, licensed per PC
- Support & updates included
- Setup, data import & training
- Move to a new PC anytime
Perpetual Licence
Own it for lifePay once and it is yours — no yearly fee. The first year of support and updates is on us.
- Every feature, per PC — no yearly fee
- First year of support & updates free
- Optional support after that — $250/year
- Setup, data import & training
- Free transfer to a new PC
Prices are starting points — the final quote depends on your business size and any custom features. Billed in USD; SAR invoicing available for businesses in Saudi Arabia.
Frequently asked questions
Straight answers about how Rent Ledger works.
Does it fit a Saudi rent-a-car business?
Yes. Rent Ledger uses SAR currency, Saudi mobile formats for WhatsApp notices, and a clean English interface — it was built for exactly this trade.
Is my data stored online?
No. It is a Windows desktop app; your data stays in your own PC and your backups go where you choose.
Will partner details show on printed sheets?
No names, ever. Partners appear only as a colour on serial cells and dots inside the app — discreet by design.
Can I move everything to a new computer?
Yes. Built-in transfer moves your complete data, and we issue a license for the new machine.
Can features be customised?
Yes. We build and maintain Rent Ledger ourselves — reports and features can be tailored to how your office works.
How do I get a demo and pricing?
Starting prices are listed above on this page. Email hello@xniperbuilds.com or request a demo, and we will walk you through the software live and give you a final quote for your business.
See Rent Ledger with your own fleet in mind.
A live demo takes 15 minutes — bring your current register and compare.
Contact now for a demoAlso from XniperBuilds: Transport Ledger — the same ledger discipline, built for transport businesses.